Minutes June 21, 2004

REGULAR MEETING, MONDAY, JUNE 21^st, 2004	Jump to Page 1 2 3 4 5 6 7 8 9 10 11 12 13
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CONSENT ITEMS - (Continued)

Approval of Purchase(s) Bids Over $100,000.00 - (Continued)

Contracts and Grants - (Continued)

60. Approved to submit the application for the Comprehensive School Reform Title V, Part D, grant funds (Project 4295) for Ballard, Oneco and Tillman Elementary Schools in the amount of $435,000.00 for the 2004 - 2005 school year. If awarded, the district will receive $435,000.00 or an amount equal to approximately $145,000.00 per school.

61. Approved to submit the application for Gulf Coast Marine Institute Title I, Part D State Agency Delinquent Program grant funds (Project 4455) in the amount of $39,931.94 for the 2004-2005 school year. There are no matching requirements.

62. Approved to submit the application for Horizons Academy Title I, Part D, Subpart 1, Neglected Program grant funds (Project 4435) in the amount of $59,463.87 for the 2004-2005 school year. There are no matching requirements.

63. Approval to submit the application for Horizons Academy, Title I, State Agency Delinquent Program Part D, Subpart 1, grant funds (Project 4405) in the amount of $16,927.67 for the 2004-2005 school year. There are no matching requirements.

64. Approved to submit the application for P.A.C.E. (Practical Academic and Cultural Education) Center for Girls Title I, Part D State Agency Delinquent Program grant funds (Project 4445) in the amount of $29,948.96 for the 2004-2005 school year. There are no matching requirements.

65. Approved to submit the application for Ramsey Youth Services of Florida, Inc., Title I State Agency Neglected Program, Part D, Subpart 1, grant funds (Project 4275) in the amount of $28,106.27 for the 2004-2005 school year. There are no matching requirements.

66. Approved to submit the application for the Comprehensive School Reform Title V, Part D, grant funds (Project 4285) for Manatee Elementary School in the amount of $150,000.00 for the 2004-2005 school year. There are no matching requirements.

67. Approved to apply for, accept and expend the United States Department of Education's Emergency Response and Crisis Management Grant (CFDA #84.184E). If selected as a grant recipient, the district will receive up to $250,000.00. This grant will be used to hire a consultant to assist school administrators in improving and strengthening their emergency response and crisis management plans. In addition it will fund all the staff training, equipment and supplies needed to fully implement these plans.

68. Approved retaining Edwards & Scharff, LLP of Palm Alto, California as special counsel in the case of T.D.F. v. Manatee County School Board, and adding Edward and Scharff to the approved list of outside counsel. The estimated cost of the appeal is expected to be approximately $50,000.00 and will be paid through School Board Attorney, Outside Attorney Fees account.

Construction Services

1. Approved of Educational Facilities Impact Fee Refund - Lakewood Ranch. The amount of the refund is $1,060,000.00, which is the impact fee for four hundred and twenty-four (424) single family dwelling units. An administrative fee of $87.50 per dwelling unit is not refundable.

2. Approved of Educational Facilities Impact Fee Refund Number 2 - Twin River I. The amount of the refund is $22,500.00, which is the impact fee for nine single family dwelling units. An administrative fee of $87.50 per dwelling unit is not refundable.

3. Approved of Martha B. King Middle School - First Letter of Commitment from GLE Associates, Incorporated and W. G. Mills, Incorporated. The Construction Management Pre-Construction Fee for the school is $55,875.00. The fee for Architectural and Engineering Professional Services for the school is $797,845.00. These fees are included in the total project budget of $18,290,888.00.

4. Approved of R. Dan Nolan Middle School (Middle School “AA”) - Change Orders 3 and 4. This is a deduction of $41,330.46 to the previous $13,947,869.30 Guaranteed Maximum Price (GMP). Change Order 3 is a reduction to the GMP of $38,991.00 for materials purchased under the Direct Materials Purchase Program; Change Order 4 is a reduction of the GMP of $2,339.46 for the sales tax savings associated with the Direct Materials Purchase Program.

Finance

1. Approved of Write-Off of Non-Sufficient Fund Checks - May 2004, as presented by staff. The total amount of the checks to be written off is $512.80. The revenue for schools internal accounts will be reduced by $264.00 and $248.80 for food service. (List of NSF Fund Checks may be found in the Supplemental Minutes.)

2. Approved that the identified District Tangible Personal Property be declared surplus and the items disposed in accordance with Florida Statutes 274. The amount of $921,472.75 in tangible personal property will be removed from the inventory records. (List of all items may be found in the Supplemental Minutes.)

3. Approved of Amendment to Summary of Procedures for School Board Policy 6.1. The amendment to School Board Policy 6.1 does three specific things. First, it defines normal and early retirement of the new Florida Retirement System defined contribution plan. Secondly, it establishes limitations on the number of days for terminal pay purposes consistent with Florida statutes. Thirdly, it provides the order of use for sick leave days. The approval of this amendment will not increase or decrease the Board's liability for payment of terminal pay to employees. (Copy of Amendment can be found in the Supplemental Minute Book.)