1. Agenda Amendments

2. Attendance

Minutes: 

Board members present: Robert C. Gause, Chairman; Harry G. Kinnan, Vice-Chairman; Julie B. Aranibar, Karen Carpenter, and Barbara A. Harvey. Also present: Tim McGonegal, Superintendent; Lynette Edwards, Assistant Superintendent for Curriculum and Instruction; Scott Martin, Assistant Superintendent for District Support Services; Jim Drake, Assistant Superintendent for Business Services and John Bowen, School Board Attorney.

3. Call to Order

Minutes: 

Chairman Gause called the meeting to order at 4:00 p.m.

6. Budget Workshop

Attachment: School Board Workshops re Budget Timetable 2012-2013.pdf
Attachment: Budget Workshop Presentation October 31 2011.pdf
Attachment: Dept Budget Format.pdf
Attachment: Board Workshop Enrollment Trends 103111 web.pdf
Attachment: by grade board 50.pdf
Minutes: 

Chairman Gause introduced this item to the Board.  He explained the process that would be used to prepare the 2012-13 budget.

Superintendent McGonegal described the various electronic methods that will be used to communicate with district staff and community members about preparation of the budget.  The same electronic methods will be used to receive input from the community.

Jim Drake, Assistant Superintendent for Business Services, made a presentation to the Board about the budget process.  A copy of his presentation has been attached to the agenda item.

Danny Lundeen, Supervisor of Student Demographics, Projections and Assignment, made a presentation about enrollment projections.  A copy of his presentation has been attached to the agenda item.

The Board discussed obtaining data about the reasons parents move students between schools in the district.  The consensus of the Board was to have staff develop questions to be added to school transfer paperwork to obtain the data.

The Board requested a monthly update on the current enrollment by grade level report which is generated by Mr. Lundeen.  A copy of the current report has been attached to the agenda item.

Superintendent McGonegal noted that the next step is for Mr. Lundeen to prepare the 2012-13 student enrollment projections, which are due to the state on December 9, 2011.  Those projections will determine projected staff allocations for the upcoming year.

The Board noted that the impact of charter school enrollment is unknown, and that it presents a challenge for budget preparation.

Ms. Aranibar requested a report that shows significant growth areas by grade level.

Chairman Gause invited community members who were in attendance at the meeting to ask questions or make comment.

Mr. Kinnan commended Mr. Lundeen for the excellent demographic reporting and projections that he provides to the Board.

Mr. Drake noted that the next budget workshop is Monday, November 28, 2011 at 5:45 p.m., which will include a legislative forecast and the Governor's budget.

7. Adjournment

Minutes: 

There being no further business to come before the Board, Chairman Gause adjourned the meeting at 5:27 p.m.

 

_______________________________           _______________________

Tim McGonegal,  Ex Officio Secretary              Robert C. Gause,

and Superintendent of Schools                       Chairman