Agenda Item #29
Title
Approval of Proposal on Custodial Cleaning Services for Miller Elementary, MCSD No. 12-0029-MR
Executive Summary
The purpose of this request for proposal is to provide a primary cleaning service for Miller Elementary School with a secondary award as backup in case the primary vendor cannot fulfill duties or is unsatisfactory to the District. Awarding this request will save the District 12 percent ($12,693.91) on cleaning services at Miller Elementary School for the initial contract period.
Employees currently working at Miller Elementary School will be placed at other District sites utilizing AFSCME Contract language. Placement will be administered by Human Resources. The cleaning service program will provide services consistent with times that the District provides services or times as requested by the Site Administrator. Service provided by the primary vendor will be evaluated after the first month of implementation to determine if service is satisfactory to the District.
Request for Proposal were submitted to fifty-eight (58) suppliers. The School District received nine (9) responsive proposal and two (2) no request of proposal. The remaining forty-seven (47) suppliers did not respond to our request for proposal. Proposals were opened on November 8, 2011.
The proposal is recommended for award to American Facility Services, Plantation, FL, (local office in Sarasota County) Florida Document No. F0500005776 as the primary vendor and to USSI, Plantation, FL, (local office in Brandon) Florida Document No. P37332 as the secondary vendor.
Utilizing this proposal will provide a clean environment at Miller Elementary School where students may learn, dream and achieve.
The Superintendent recommends approval of the proposal on cleaning services for Miller Elementary, as required, for the period of January 2, 2012 through January 1, 2013 in an amount not to exceed $85,474.56.
Recommendation
Motion and approval of the proposal on cleaning services for Miller Elementary School, as required, for the period of January 2, 2012 through January 1, 2013, in an amount not to exceed $85,474.56.
Financial Impact
The estimated cost to implement this agenda item will not exceed $85,474.56. The funding source for this annually estimated expenditure is General Operating budget and is included in the approved budget.
Contact
Maintenance and Operations Department/Purchasing Department
Todd Henson/ Melody Ryan/ mr
01/09/12
Collaboration: Maintenance and Operations Department/Purchasing Department/Miller Elementary/Prine Elementary/Braden River Elementary/Haile Middle
Attachment: 120029 BL.pdf
Attachment: 120029,37,38,39 saving chart.pdf
Attachment: 120029t.pdf