This bid is for purchasing cleaning supplies for our custodial maintenance program. The committee awarded to the two lowest bidder’s per product, which will allow orders to be place with a second bidder if products are not available from lowest bidder. Purchases will be made with District purchasing cards or purchase orders and shall be delivered per school/department site. Rebates include 1 percent cash back for the purchasing card program.  In addition, Coastal Chemical and Paper Company, who is awarded 41 percent of the bid, offers a 3 percent rebate on all purchases on a yearly basis. The rebate will be refunded on a Coastal rebate card that will be utilized for store purchases or deducted from invoices.

Invitations for bid were submitted to one-hundred seventy-five (175) suppliers.  The School District received thirteen (13) responsive bids, ten (10) nonresponsive and three (3) no bids. The remaining one-hundred forty-nine (149) suppliers did not respond to our invitation for bid.  Bids were opened on June 17, 2010.

The bid is recommended for award to All American Poly, Piscataway, NJ, Florida Document No. not required; Ciega Sanitary Supply, Saint Petersburg, FL, Florida Document No. 542840; Coastal Chemical & Paper Supply, Sarasota, FL, Florida Document No. H60808; Cohesive Enterprises, Marianna, FL, Florida Document No. L09000017178; Maintenance Too Paper Company, Bradenton, FL, Florida Document No.  H43282; Mednick Wiping Materials, Saint Louis, MO, Florida Document No. not required; Pyramid School Products, Tampa, FL, Florida Document No. 920275; Resource One, Largo, FL, Florida Document No. 483689; West Florida Supply, Sarasota, FL, Florida Document No527997.

Utilizing a variety of vendors allows the District to purchase custodial cleaning supplies at the lowest price, which is an effective use of District funds for maintaining facilities in a safe and sanitary condition where students may learn, dream and achieve.

The Superintendent recommends approval of the bid on custodial cleaning supplies, as required, for the period of July 27, 2010 through July 26, 2011, in an amount not to exceed $500,000.00.

Motion and approval of the bid on custodial cleaning supplies, as required, for the period of July 27, 2010 through July 26, 2011, in an amount not to exceed $500,000.00.

The estimated cost to implement this agenda item will not exceed $500,000.00.  The funding source for this annually estimated expenditure is Local Capital Improvement Millage/General Operating Funds and is included in the Maintenance & Operations Department/District approved budgets.

Maintenance and Operations Department/Warehouse/Purchasing Department

Gene Rains/Melody Ryan/mr

07/26/10

Collaboration: Maintenance and Operation Department/Warehouse/Purchasing Department