June 8, 2009 - Regular Meeting - UPDATED 6-8-09

School Board of Manatee County
215 Manatee Avenue West
Bradenton, FL 34205
www.manateeschools.net
Regular Meeting - 5:45 p.m.

Times Indicated Are Approximate

AGENDA AMENDMENTS (5:45 p.m.)

1. Agenda Amendments - p.10

ATTENDANCE (5:45 p.m.)

2. Attendance - p.11

CALL TO ORDER (5:45 p.m.)

3. Call to Order - p.12

4. Pledge of Allegiance - p.13

5. Invocation - p.14

6. Approval of Orders of the Day - p.15
Attachment: Revised Subj. Sheet - 21st Century Grant for $668,800.pdf
Attachment: Master Contract Articles.pdf
Attachment: Revised Subj. Sheet - 21st Century Grant for $1,601,120.pdf
Attachment: Stormwater Easement.pdf
Attachment: Revised Bayshore High School Rap Stomp.pdf
Attachment: District Department Budget Changes 09-10.pdf
Attachment: Sub Sheet Approval of Supt Budget Cut Recommendations for 2009-10.pdf
Attachment: Budget Cut Recommendations 09-10.pdf
Attachment: School Board Budget Cut Memo revised 6-03-09.pdf
Attachment: Non-Exclusive & TEA Easements ROW.pdf
Attachment: Revised Sub Sheet Approval of Superintendent Budget Cut Recommendations for 2009-10.pdf
Attachment: Revised Job Descrip. - Paraprofessional-Aide-ESOL 06-08-09.pdf
Attachment: School Board Budget Cut Memo revised 6-05-09.pdf
Attachment: Budget Cut Recommendations 09-10 revised 6-05-09.pdf
Attachment: Revised Sub Sheet Approval of Superintendent Reorganization Plan 2009-10.pdf
Attachment: District Department Budget Changes 09-10 revised 6-05-09.pdf
Attachment: Palmetto CRA Purchase Contract.pdf
Attachment: Sub Sheet Approve Ratification of MEA Jun 8 09.pdf
Attachment: W060109.pdf

STUDENT CELEBRATION (5:50 p.m.)

7. Bayshore High School Rap Stomp - p.16

8. ~~Johnson Middle School Students and Staff - p.17~~

PUBLIC COMMENTS (6:05 p.m.)

9. Public Comments - p.18

APPROVAL OF MINUTES (6:25 p.m.)

10. Approval of Minutes - p.19
Attachment: M051809.pdf
Attachment: W060109.pdf

RECOGNITIONS (6:28 p.m.)

11. Seniors with Twelve or More Years of Perfect Attendance - p.20

12. Sandra Ford, Outstanding Director of the Year - p.21

13. Florida State History Fair Winners - p.22

14. Braden River Elementary School Knowledge Master Open Participants - p.23

15. 2009 Got 2B Safe! Grand Prize Winner Matt Norvell - p.24

16. 2009 Student Leadership Team - p.25

REPORTS AND PRESENTATIONS (7:15 p.m.)

17. ~~Manatee Education Foundation Update - p.26~~

18. Comprehensive Safety Inspection Report for Fiscal Year 2008-2009 and Schools Recognition - p.27

19. Let’s B Safe - A Unique Approach To Improving Literacy And Protecting Children - p.28

20. Manatee Core Curriculum - p.29

PUBLIC HEARING (7:35 p.m.)

21. Public Hearing for Consideration of Adopting Proposed New Policy 5.7.1, Student Enrollment and Educational Decisions - p.30
Attachment: Policy with attachments.pdf

CONSENT ITEMS (7:45 p.m.)

Approval of Consent Agenda

22. Approval of June 8, 2009 Consent Agenda - p.31

Purchase(s) Bids $100,000.00 and Under

23. Approval of Proposal on Water Treatment Services, MCSD No. 09-0089-MR - p.32
Attachment: 090089BL.pdf
Attachment: 090089tab.XLS.pdf

24. Approval of Renewal (2) on Pasco County School District Bid for USDA Commodity Egg Processing, MCSD No. 08-0028-SM - p.33

Purchase(s) Bids Over $100,000.00

25. Approval of Bid on Custodial Equipment and Parts, MCSD No. 09-0083-MR - p.34
Attachment: 090083t.XLS.pdf
Attachment: 090083BL.pdf

26. Approval of Renewal (1) on Custodial Cleaning Supplies, MCSD No. 08-0083-MR - p.35
27. Approval of Renewal (1) on Heavy Duty Construction Equipment Rental, MCSD No. 08-0073-MR - p.36
28. Approval of the Use of Pasco County School District Bid for USDA Commodity Turkey Processing, MCSD No. 10-0005-SM - p.37
29. ~~Approval of Proposal on Print Management System, MCSD No. 09-0088-SM - p.38~~
Attachment: ~~090088BL.pdf~~
Attachment: ~~090088 point eval.XLS.pdf~~

30. Approval to Purchase Voyager Reading Intervention Materials for the 2009-2010 School Year - p.39

Contracts and Grants

31. Approval of New Agreements Between the School Board of Manatee County and Various Providers for Clinical Experience for Manatee Technical Institute (MTI) Students for the 2009-2010 and 2010-2011 School Years - p.40
32. Approval of Renewal Agreements Between the School Board of Manatee County and Various Providers for Clinical Experience for Manatee Technical Institute (MTI) Students for the 2009-2010 and 2010-2011 School Years - p.42
33. Approval of 2009-2010 Collaborative Agreement Between the School Board of Manatee County and Young Men’s Christian Association (YMCA) Reads Program - p.44
Attachment: 060809 YMCA Reads Contract.pdf

34. Approval of Memorandum of Agreement Between the School Board of Manatee County and the United States Coast Guard (USCG) Sector St. Petersburg, Florida - p.45
Attachment: USCG-MTI.pdf

35. Approval to Renew the Agreement for Medicaid Data Management Partnership Between the School Board of Manatee County and the School Board of Seminole County for the Contract Period of July 1, 2009 through June 30, 2010 - p.46
Attachment: Renewal of MACS Agreement-2009-2010.pdf

36. Approval of the Amendment to the Contract Between PACE Center for Girls, Inc., and the School Board of Manatee County for the 2008-2009 School Year - p.47
Attachment: CONTRACT - AMENDED PACE 08-09.pdf

37. Approval to Renew the Contract Between Pinnacle Academy, Inc., and the School Board of Manatee County for the 2009-2010 School Year - p.48
Attachment: CONTRACT - Pinnacle Academy 09-10.pdf

38. Approval to Purchase Email Spam Filter from Dyntek - p.49
Attachment: McAfee.pdf

39. Approval to Purchase Software Maintenance and Support Renewal for Excelsior Pinnacle Gradebook 2 - p.50
40. Approval of Contract with Wakely Consulting Group, Inc. - p.51
Attachment: Wakely Contract.pdf

41. Approval to Amend the $348,858.00 Adult General Education Grant for the 2008-2009 School Year - p.52
Attachment: $348,858.00 AGE Grant.pdf

42. Approval to Apply, Accept and Expend Amendment No. 1, the Increase in Allocation for the Title III, Part A, Supplementary Instructional Support for English Language Learners Grant for the 2008 - 2009 School Year - p.53
Attachment: Additional funding Title III.pdf

43. Approval to Apply, Accept and Expend the Homeless Children and Youth Grant Funds for Project HEART (Homeless Education and Resource Team) for the 2009-2010 School Year - p.54
Attachment: 2009-2010 Project HEART Grant Application .pdf

44. Approval to Apply, Accept, and Expend the Florida 21st Century Community Learning Center Grant in the Amount of $698,400.00 - p.55
45. Approval to Apply, Accept, and Expend the Florida 21st Century Community Learning Center Grant in the Amount of $676,725.00 - p.57
46. Approval to Continue the Florida 21st Century Community Learning Center Grant in the Amount of $1,601,120.00 - p.59
Attachment: Revised Subj. Sheet - 21st Century Grant for $1,601,120.pdf

47. Approval to Continue the Florida 21st Century Community Learning Center Grant in the Amount of $668,800.00 - p.61
Attachment: Revised Subj. Sheet - 21st Century Grant for $668,800.pdf

Construction Services

48. Approval of Ballard Elementary School - Parking Lot Improvements - Substantial Completion - p.63
Attachment: Ballard Parking Improvements Sub Comp.pdf
Attachment: Ballard Parking Improvements - Summary Sheet.pdf

49. Approval of Ballard Elementary School - Parking Lot Improvements - Change Order 1 - Final - Agreement Between Owner and McIntyre Elwell & Strammer, General Contractors, Inc. - p.64
Attachment: Ballard Parking Improvements - Summary Sheet.pdf
Attachment: Ballard Parking Improvements CM Final Change Order.pdf

50. Approval of Braden River Elementary School - Renovations - Agreement Between Owner and NOVA Engineering & Environmental, LLC - p.65
Attachment: Braden River Elementary Summary.pdf
Attachment: Braden River El BO Contract.pdf

51. Approval of Ellenton School - Demolition - Agreement Between Owner and W. G. Mills, Inc. - Guaranteed Maximum Price - p.67
Attachment: Ellenton School Demolition Summary Sheet.pdf
Attachment: Ellenton School Demolition CM Contract.pdf
Attachment: Ellenton School CM GMP Proposal Letter and Budget Summary.pdf

52. Approval of Orange Ridge-Bullock Elementary - Time Out Room - Substantial Completion - p.68
Attachment: ORB Time Out Room Substantial Completion.pdf
Attachment: ORB Time Out Room Summary Sheet.pdf

53. Approval of Palm View Elementary School - Additions and Renovations - Change Orders 3 and 4 - Agreement Between Owner and Mathews Construction - p.69
Attachment: Palm View CM Change Orders 3 & 4-Forms.pdf
Attachment: Summary Palm View Elementary.pdf

54. Approval of Palmetto Elementary School - Phase III Plans - Construction Documents - p.70
Attachment: Palmetto Elementary Summary.pdf

55. Approval of Professional Support Center - Sitework Improvements - Substantial Completion - p.77
Attachment: PSC Sitework Improvements Summary Sheet.pdf
Attachment: PSC Sitework Improv Substantial Completion.pdf

56. Approval of Samoset Elementary School - Addition - Substantial Completion - p.78
Attachment: Samoset Substantial Completion.pdf
Attachment: Samoset Summary Sheet.pdf

57. Approval of Southeast High School - Heating, Ventilation and Air Conditioning Upgrades Renovations - Change Orders 1 and 2 - Agreement Between Owner and Skanska USA Building Inc. - p.79
Attachment: Southeast High Change Orders 1 & 2.pdf
Attachment: Southeast HS HVAC Upgrades and Renov - Summary Sheet.pdf

58. Approval of Comprehensive Safety Inspection Report for Fiscal Year 2008-2009 - p.80
Attachment: Annual Comprehensive Safety Inspection 2009.pdf

59. Approval of De Soto Mall Temporary Bus Compound - Substantial Completion - p.81
Attachment: DeSoto Mall Temporary Bus Compound Substantial Completion.pdf

Finance

60. Approval of Non-Sufficient Funds (NSF) Check List for Collection via Automated Recovery Systems (ARS) - p.82
Attachment: 6-08-09 NSF - MARCH.pdf

Human Resources

61. Approval of the Appointments, Change of Assignments, Deceased, Promotions, Reappointments, Reassignments, Recommendations for Professional Service Contracts, Resignations, Retirements, Terminations and Transfers - p.83
Attachment: Reappointments for 6-8-09 Board.pdf
Attachment: Resume - Joseph Stokes.pdf
Attachment: Board Material 06-08-09.pdf

62. Approval of a New Position and Job Description for Paraprofessional/Aide ESOL - p.84
Attachment: Job Descrip. - Paraprofessional-Aide-ESOL 06-08-09 - Revised.pdf
Attachment: Job Description - Paraprofessional-Aide-ESOL 06-08-09.pdf

Miscellaneous

63. Approval of Lets B Safe Program for the 2009-2010 School Year - p.85
64. Approval to Purchase Property, Liability, Crime and Excess Workers' Compensation Insurance - p.87
Attachment: mcsb 2009 renewal.xls.pdf
Attachment: mcsb 2009 renewal.pdf

INFORMATION

Leaves

65. Leaves for June 8, 2009 Board Meeting - p.89
Attachment: Illness in the Line of Duty Leaves 06-08-09.pdf
Attachment: Personal Leaves 06-08-09.pdf
Attachment: Illness Leaves 06-08-09.pdf
Attachment: Worker's Comp 06-08-09.pdf
Attachment: Child Care Leaves 06-08-09.pdf

ADMINISTRATIVE APPOINTMENTS (7:48 p.m.)

66. Administrative Appointments - p.90

OLD BUSINESS
NEW BUSINESS (Non-Consent Items) (7:55 p.m.)

67. Approval of Advertising a Notice of Rule Development to Amend Policy 4.3, Education of Limited English Proficient Students, and Setting a Public Hearing on the Proposed Amendment at the Board Meeting Scheduled July 13, 2009 - p.91
Attachment: Proposed Amendment 042309.pdf

68. Approval of Advertising a Notice of Rule Development to amend Policy 5.1, Code of Student Conduct, and Setting a Public Hearing on the Proposed Amendment at the Board Meeting Scheduled July 13, 2009 - p.92
Attachment: Code of Conduct May 23 2009.pdf
Attachment: Amended Rule.pdf

69. Approval of Citizen Appointment to the Value Adjustment Board for 2009 - 2010 - p.94

70. ~~Approval of Naming Manatee High School's South Gym Building the 1st Sgt. William H. Mathews Building - p.95~~

71. ~~Approval of Naming Pond on West Side of Nolan Middle School the Dr. John D. Bernreuter Pond - p.96~~

72. ~~Approval of Naming the Park Area of Miller Elementary School the McKelvey Park - p.97~~

73. Approval of Agreement of Purchase and Sale of Property Between the School Board of Manatee County, City of Palmetto, Boys & Girls Clubs of Manatee County, Inc., and Manatee County Girls Club, Inc. - p.99
Attachment: COP B&G SB Purchase Contract.pdf

74. Approval of Stormwater Easement and Maintenance Agreement Between the School Board of Manatee County, City of Palmetto, and Boys and Girls Clubs of Manatee County, Inc. - p.74
Attachment: Stormwater Easement.pdf

75. Approval of Building Lease Agreement Between the Boys and Girls Clubs of Manatee County, Inc., and the School Board of Manatee County - p.75
Attachment: B&G Building Lease.pdf

76. Approval of Joint Use Agreement Between the Boys and Girls Clubs of Manatee County, Inc., and the School Board of Manatee County - p.73
Attachment: B&G Joint Use.pdf

77. Approval of Joint Use Agreement Between the Manatee County Girls Club, Inc., and the School Board of Manatee County - p.72
Attachment: JFG Joint Use.pdf

78. Approval of Agreement of Purchase and Sale of Property Between the School Board of Manatee County and the Palmetto Community Redevelopment Agency Requiring Supermajority Vote - p.98
Attachment: Palmetto CRA Purchase Contract.pdf

79. Approval of a Non-Exclusive Utility Easement and Temporary Emergency Access Easement for Vacated Right-of-Ways at Palmetto Elementary School - p.76
Attachment: Non-Exclusive & TEA Easements ROW.pdf

80. Approval of Agreement Between the School Board of Manatee County and City of Palmetto for Use of Storage Building - p.71
Attachment: COP Lease Comm Bldg NRLL.pdf

81. Approval of Ratification of Proposed Amendments to Master Contract with MEA (Manatee Education Association) and the School Board of Manatee County for Teachers and Paraprofessionals
Attachment: Master Contract Articles.pdf

82. Approval of Superintendent Reorganization Plan to Implement Necessary Budget Reductions for the 2009-10 Fiscal Year - p.101
Attachment: District Department Budget Changes 09-10 revised 6-05-09.pdf
Attachment: District Department Budget Changes 09-10.pdf

83. Approval of Superintendent Budget Cut Recommendations for 2009-10
Attachment: Budget Cut Recommendations 09-10.pdf
Attachment: School Board Budget Cut Memo revised 6-03-09.pdf
Attachment: School Board Budget Cut Memo revised 6-05-09.pdf
Attachment: Budget Cut Recommendations 09-10 revised 6-05-09.pdf

NEW BUSINESS (Discussion Items Pulled from Consent)

Construction Services

84. Approval of Braden River Middle School - Repaint and Canopy Repairs - Agreement Between Owner and Halfacre Construction Company - p.66
Attachment: BRHS CM Agreement Repaint and Canopy Repairs.pdf
Attachment: BRMS Repaint and Canopy Repairs Summary Sheet.pdf
Attachment: BRMS CM Proposal Ltr.pdf

BOARD COMMENTS (9:00 p.m.)

85. Board Comments - p.103

SCHOOL BOARD WORKFLOW CHART (9:30 p.m.)

86. School Board Workflow Chart - p.104
Attachment: June 8, 2009.pdf

SCHOOL BOARD ATTORNEY COMMENTS (9:33 p.m.)

87. Comments by John Bowen - p.105

SUPERINTENDENT'S REPORT (9:38 p.m.)

88. Comments by Mr. Tim McGonegal - p.106

ADJOURNMENT (9:55 p.m.)

89. Adjournment - p.107

NOTICE
Any person who desires to appeal any decision made by the School Board with respect to any matter considered at the above-mentioned meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which an appeal may be based. School Board meetings are held in accessible locations. Auxiliary aids will be provided, upon written request received at least 48 hours prior to the meeting, to participants with disabilities.