Agenda Item #11
Approval to Renew Annual Maintenance Agreement from Horizon Software, MCSD No. 14-0026-SM - p.15
The Food and Nutrition services programs utilize Horizon Software in each school throughout the District. This software includes the point of sale system, accountability system, free and reduced application processing, menu planning, ordering, receiving and production modules. With the purchase of this system a yearly maintenance agreement for technical support and upgrades is required. The maintenance agreement insures that the point of sale system remains operational each day in our school cafeterias. Horizon software has been in the district since 2000.
State Board Rule 6A-1.012(10) states, “A district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology resources, as defined in Section 282.303(13), Florida Statutes, may make any acquisition through the bid process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the school board.”
The supplier for Horizon Software is supplied through Horizon Software International, Duluth, GA, Florida Document No. M05000005643.
Horizon Software International expenditures for fiscal year 2012-2013 were $76,946.52. Fiscal year 2011-2012 expenditures were $118,527.14.
The Superintendent recommends the approval to renew the yearly maintenance agreement from Horizon Software International, as required, for the period of September 1, 2013 through August 31, 2014, in an amount not to exceed $100,000.00.
Motion and approval of purchase of the yearly maintenance agreement from Horizon Software International, as required, for the period of September 1, 2013 through August 31, 2014, in an amount not to exceed $100,000.00.
The cost to implement this agenda item will not exceed $100,000.00. The funding source for this annually expenditure is Food Service/Rentals 00314100000.4360.7600 and is included in the Food and Nutrition Services pending fiscal 2013/2014 budget.
Food and Nutrition Services Department/Purchasing Department
Sandra Ford/Regina Thoma/Stephanie McDonald/sm
Collaboration: Food and Nutrition Services Department/Purchasing Department